Patricia Krafcik, The Evergreen State College
Adrienne Harris, Baylor University
Shannon Spasova, Michigan State University
James Bailey, University of Wisconsin
Natalie Kononenko, University of Alberta
Jason Merrill, Michigan State University
Article I: NAME: The name of the society shall be the Slavic and East European Folklore Association (abbreviated as SEEFA).
Article II: PURPOSE. SEEFA is a scholarly, non-profit organization devoted to an exchange of knowledge among scholars interested in Slavic and East European folklore. In particular, SEEFA shall seek to promote instruction in American colleges and universities, to encourage the preparation of teaching materials and translations, to organize panels on Slavic and East European folklore at national and international conferences, to support exchange and summer programs, and to foster research in related fields such as anthropology, ethnic studies, history, literature, and musicology. In addition, SEEFA shall seek to promote joint research, scholarly exchanges and conferences, expeditions, and publications with scholars in Slavic and other East European courses.
Article III: ASSOCIATION. Primarily SEEFA shall seek affiliation with the American Association for the Advancement of Slavic Studies (AAASS). Secondarily, SEEFA shall seek affiliation with the American Association of the Teachers of Slavic and East European Languages, the American Folklore Society, the American Committee of Slavists, the American Anthropological Association, the American Historical Association, and other associations actively engaged in Slavic and East European folklore.
Article IV: MEMBERS. Membership in SEEFA shall be open to all who have a substantial interest in any aspect of scholarship related to Slavic and East European folklore, who are residents of North America and who pay their dues. These members shall be eligible to vote.
Article V: OFFICERS.
Paragraph 1. An Executive Board comprising the officers of SEEFA, the Newsletter Editor and an additional member elected at large, shall administer all business and property of SEEFA.
Paragraph 2. The officers of SEEFA shall be a President, Vice President, and Secretary-Treasurer. The officers shall be elected by members of SEEFA for a term of two years. Successive two-year terms are permissible. Nominations shall be made by a nominating committee appointed by the Executive Board or they may be made by a petition containing the signatures of at least five members. The election shall be held at the annual business meeting or by mail ballot. A valid election shall require a quorum of 25% of the member eligible to vote. In non-mail ballot elections written proxy votes shall be allowed. Any officer vacancy may be filled for the unexpired term by the Executive Board. Elected officers shall remain in office until their successors have been elected. Each officer’s term shall begin immediately after the annual meeting at which elections have been held and shall continue for two years until a successor has been elected.
Paragraph 3. The President shall provide general leadership and supervision of SEEFA and shall preside at its meetings, shall charge and discharge committees, shall appoint the chair and members of committees, and shall serve as a member ex officio of any committee. At each annual meeting the President shall appoint a Program Committee to arrange sessions on folklore at the ensuing AAASS convention.
Paragraph 4. The Vice President shall act for the President in his/her absence.
Paragraph 5. The Secretary-Treasurer shall keep minutes of the meetings, maintain membership records for SEEFA, issue notices, receive, disburse, and keep records of funds under the direction of the Executive Board, and make a financial report at the annual meeting. The Secretary-Treasurer shall also make required annual reports to AAASS about officers, list of members and their addresses, and activities of SEEFA. All records will be open for inspection by members of the Executive Board.
Article VI: MEETINGS. The general business meeting of SSEFA shall be held every calendar year in conjunction with the annual conference of AAASS. At the meetings 25% of the membership, including proxy votes, shall constitute a quorum. Upon request of the President or upon written request of 25% of the members, the Secretary-Treasurer may call a special meeting. Notice about the time and place of the meetings of SEEFA shall be given in writing or by electronic means to all members by the Secretary-Treasurer at least one month before the meeting.
Article VII: FINANCES. The finances of SEEFA shall consist of members’ dues proceeds, donations, and bequests. The annual membership dues shall be proposed by the Executive Board and shall be approved by a majority of members present at the annual meeting, Initially dues shall be $15.00 per annum; for students dues shall be $10 per annum. Income shall be sued to cover operating expenses of SEEFA for items such as the annual meeting, elections, notices, and newsletters.
Article VIII: PUBLICATIONS. A Newsletter for SEEFA shall be published at least once a year and shall contain information about conferences, publications, bibliographic and electronic materials, research in progress, exchanges, joint projects, and other activities of interest to those interested in Slavic and East European folklore. Occasional papers may be published depending on financial support and general importance to the members of SEEFA. The Executive Board shall appoint a member of compile and distribute the Newsletter. Expenses for distribution of the Newsletter shall be borne by SEEFA.
Article IX: AMENDMENTS. Amendments to the Bylaws shall either receive a majority vote of a quorum at an annual meeting or may be proposed by a petition containing the signatures of 15 voting members of at least 1 year’s standing and shall be subject to subsequent ratification by two-thirds of those members voting in a mail ballot, but including no less than 50% of the total membership of SEEFA. Amendments may also be proposed by a petition containing the signatures of 15 voting members of at least one year’s standing.
Article X: PARLIAMENTARY AUTHORITY. Roberts Rules of Order (revised), in the latest edition, shall govern SEEFA in all cases to which it can be applied and in which it is not inconsistent with the bylaws of SEEFA.
Article XI: DISSOLUTION. In the event of the dissolution of SEEFA, any assets remaining after paying or making provision for the payment of all liabilities of SEEFA shall be disposed of exclusively for the purposes of SEEFA to such non-profit groups(s) organized and operated exclusively for educational purposes.Article XII: ENABLING CLAUSE. The Bylaws shall be approved by at least two-thirds of the people at the organizational meeting and shall go into effect subject to legal review immediately upon passage.